OneNote

This page covers the switchover from OneNote 2016 to the Windows 10 OneNote App. The App version of OneNote will be the only Microsoft supported version of OneNote going forward and so we are converting as part of the Office 2019 upgrade.

Transferring your Notebook to the OneNote App

1. Open the OneNote App
2. If you haven't use the App previously you'll need to log in using your Bay College credentials

   

3. A dialog box will ask you if you want to Allow my organization to manage my device; accept this by clicking Yes

   

4. You'll be presented with a blank Notebook. To load your existing Notebook it needs to be located in your Documents folder under OneNote Notebooks

   

5. Click on your Bay College email address and you'll be presented with the option to More Notebooks...

   

6. Select the checkbox next to My Notebook (On this computer); click Open

   

7. In the Upload to the cloud dialog box click Upload

   

8. Your Notebook will now be available anywhere you use the OneNote App

   

Cloud Computing Policy

This policy applies to faculty, staff and students, but it is critical employees read and understand the Cloud Computing Policy before using OneDrive or any other cloud based service.

Please be aware of Board of Trustees policy, 1056, the Cloud Computing Policy. This policy prohibits the use of cloud collaboration and storage providers for any sensitive data. Sensitive data is defined in the policy, but includes FERPA protected data and personally identifiable information, among other items. Please see the Cloud Computing Policy for all sensitive data types.

Recommendations

The following are recommendations from the IT Department regarding the use of OneNote:

1. If it helps you better organize projects you can create multiple notebooks. To create another Notebook click on your Bay Email Address and then choose Add Notebook

   

2. Always follow the Cloud Computing Policy above - OneNote is NOT the place to keep FERPA protected data, sensitive financial information, passwords, etc.