IM104 (Fornetti Hall)

This page will show users how to operate the video conferencing unit in IM104 (Fornetti Hall). If you need assistance with this room, please contact one of Bay College's IT Helpdesks:

For assistance please contact either IT Help Desk:
Location: Escanaba JHUC 908M
Phone: 906.217.4025
Email: ithelp@baycollege.edu

Location: Iron Mountain Help Desk
Phone: 906.302.3025
Email: ithelp@baycollege.edu

Usage

The first step to turning on the microphones you plan on utilizing, which are located on the podium or in the pull out drawer that holds the document camera. The default microphones that are active, are the Shure handheld microphones labeled A00, D04 and the lapel microphone A07. The system can accommodate either a max of three wireless Shure microphones (handheld or bodypack lapel), one Catchbox wireless microphone, and 4 wired microphones at the same time. Due to advance setup needed to change any microphone setups outside of the default range, will require an IT Support request.

The handheld microphones are easy to turn on, featuring only a single button which is held for about 2 seconds to turn on or off. Due to how fast the devices connect, no mute is featured on any of the wireless microphones. The exception is the Catchbox, which will auto-mute when it detects that it is being thrown in the air.

Once the microphones are on, are setup as to the default for both sound reinforcement to the ceiling speaker array and to the Lenovo ThinkSmart Hub 500 located small table off the podium. If the microphones are only being used for video conferencing, an IT request can be made to mute the speaker outputs as to help eliminate any echo and provide a better audio experience.

Starting a video conference=

Once you have turned on the microphones and projector, you will need to use the Lenovo ThinkSmart Hub in order to call a room or Skype for Business user. First, locate the Hub next to the podium. The Hub should detect you and wake up (If it doesn’t, you can double-tap the touchscreen and it will start). From here you will have three options: New Meeting, Present, and Invite this room.

In order to make a new call, you will want to select the “New Meeting” option and from here start typing in the name of the room or individual you would like to contact. Please note that you will only be able to call users that have a Bay College Skype for Business account and ITV rooms on campus (see below). For connecting to Zoom and Webex sessions, please follow these steps here: https://login.baycollege.edu/wiki/index.php/Connecting_to_Zoom_in_a_Skype_Room

Bay College ITV rooms:

Besse Theater: bessetheater-rm@baycollege.edu

CB 225: cb225-rm@baycollege.edu

JHUC 963: jhuc963-rm@baycollege.edu

MS 124: ms124-rm@baycollege.edu

MS 125: ms125-rm@baycollege.edu

IM 104: wc104-rm@baycollege.edu

IM 107: wc107-rm@baycollege.edu

IM 108: wc108-rm@baycollege.edu

IM 115: wc115-rm@baycollege.edu

IM 244: wc244-rm@baycollege.edu

SC 525: sc525-rm@baycollege.edu

After finding the room or individual you want to call, select the “Invite” button and the ThinkSmart will start calling out. Once the call is connected, you will see this summery view with four different tabs on the touchscreen:

The “Participants” tab will show who is in the call and you can also invite others to join with the “Add Participants” button. The “Conversation” tab will show any text entered messages from all Skype for Business users who are currently connect in call. The “Content” tab is used to push the local workstation AV to the ThinkSmart and the “Dial Pad” is used to make calls similar to a touch-dial phone but is not used by the College at this time. Other options that are consistent on each tab are the volume slider, the Camera toggle, the Microphone toggle, the Content toggle, and the End call button.

The “Content” tab is where you will be able to control what is seen in the call. You can also choose to show content only locally if you select the “Content” toggle and select the “HDMI” box above the “Camera” toggle.

Speaking of the “Camera” toggle, you can use this to select which camera is being used during a call. The two cameras connected are labeled as “HuddlecamHD”, one viewing the stage and the other the crowd. You can also mute the camera if the need arises.

It is also important to note that both HuddlecamHD cameras have Pan-Tilt-Zoom capabilities (PTZ) and can be moved to accommodate different areas of the room.

To control the HuddlecamHD camera view, you will need to use the presets on the remote by selecting the number and the “call” button. Here are the current presets for IM 104 camera facing the podium:

Preset 1: Entire Stage

Preset 2: Projector screen

Preset 3: Podium

The HuddlecamHD facing the crowd only have one preset (1) to show as much as the seating area as possible.

You can also use the arrows keys to move it manually

If a document is needed to be displayed, you will need to use the “Hovercam Flex11” app on the local workstation. Once the application is open should immediately see the document camera view facing the green mat.

You can change the view size by using the wheel on the camera or add additional light with the light settings slider.

If the document isn’t staying in focus or you would like to change the light balance, use the bottom toolbar and the “Adjustments” option to modify or lock these settings

Another feature of the application is the “KnoteSter” plugin (which is the orange circle with a stag). This plugin will allow you to use annotation tools digitally, instead of having to physically modify the document you have under the camera.